Confidential Email: Nowadays, email is one of the main means of communication both professionally and personally. Companies not only interact with their customers through it, but also use it to share Confidential information such as financial reports, employee records, credit information and more. Since all critical data is linked to the email box in one way or another, it is exposed to threats target of hackers. To avoid such a serious situation, the data communicated via email should be protected. But how can this be done?
We must first answer the following question: Is email a secure way to send confidential information?
Just like a regular message, an email "travels" to different locations before it finally reaches a recipient's inbox. Thus, a breach at any of the endpoints may raise data security concerns. There are many types of cyber attacks through which the data of an email can be violated, such as phishing / spoofing attack, trojan attack, attack ransomware, DOS attack / DDoS and many others.
Protecting the confidential information contained in an email
Cyber attacks and security threats are constantly evolving and becoming more and more complex. As users make the most of their email account to link to any other website, most of the confidential information can be gathered in one place. Thus, there is a possibility of violating an email account and access to confidential data and personal information.
To ensure the confidentiality of data in an email and the protection of sensitive information, you need to follow these steps:
- Secure email encryption
Hackers are always on the lookout for sensitive information that is shared on the Internet, so it is important that you encrypt the confidential information that is shared via email. Email encryption for the protection of confidential data has been proven beneficial in various fields where email is the main source of exchange of sensitive information. Encryption not only protects your data from cyber threats, but also makes it impossible for others to use it in the event of unauthorized access.. You can link an encryption tool to your email and transfer the decryption password through another source of communication to the recipient to access the shared information.
- Use Drive Links for sensitive information
Sharing confidential information, such as bank account information, personal information, address, etc. via email, needed in many cases. To ensure that shared information is secure, you can use Ability to share a document or spreadsheet in Drive, e.g. Google Drive, Dropbox, Mega etc. Instead of following the standard method of sending attachments, share a document with a specific person using their email address and email the link to the document.
- Block misleading emails
Protecting suspicious emails is just as important as protecting the data of an email. You can get IT support services to help you this way. Provided that it is difficult to distinguish genuine from malicious emails, you can mark unverified email addresses as spam. By selecting the appropriate email filtering settings in your inbox, all suspicious social engineering phishing emails will be automatically redirected to spam. This will allow you to separate the genuine from the malicious / fake emails.
- Complete control
If you want the recipient to protect sensitive information contained in an email, you can add the word "Confidential" on the subject of email. Other than that, take care read the body of the email carefully and confirm the recipient's email address BEFORE sending it.
The security of confidential data worries us all. Although there are many ways for hackers to gain access to your email data, by following the steps above, you can prevent serious problems and damage.
Source of information: gisuser.com