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The best way to organize your emails

How exactly can you organize your emails so that not everything is in your inbox! See below in detail what you can do.

Why you should archive your emails

When you have hundreds or thousands of emails in inbox you, it is very easy to get confused. It is much more difficult to find specific emails, your mail client becomes slower (even if you access your email through a browser like Gmail) and your storage may be exhausted space If you use Outlook or Apple Mail in phone you.

The bottom line: It doesn't make sense to keep all your emails in your inbox and many reasons not to.


Where to file your emails

Your emails should go to an Archive folder. They should not enter one of the hundreds organized folders but must go to an Archive folder.

How to archive your emails en masse

It probably seems obvious that in order to archive your emails, you just need to move them to the "Archive" folder and you are right. But if you have hundreds or thousands of emails in your inbox, then moving them really seems chaotic. Ideally, you should find a way to move them en masse.

If you use a client such as Microsoft Outlook or Apple Mail, it is easy to select bulk messages. Click an email in your inbox, scroll down, press the SHIFT key in keyboard and select another email. All emails between the first and second will be selected. You can "drag and drop" or use the Archive button. Like the floppy disk icon used to represent it storage, there is a typical archiving icon that looks like a traditional "archive box". This applies to both Outlook and Apple Mail for the Archive button.


If you use the Outlook client, you can also create one energy Quick step that marks all emails as read and moves them to the Archive folder with one click (or keyboard shortcut).

You can also always select all emails in your inbox using the keyboard shortcut Ctrl + A (Command + A on Mac) and archiving them. We can not tell you if this is correct, but you will definitely empty your inbox very quickly.

In a web interface like Gmail, you can select one page at a time by clicking the box control at the top of the page.

After selecting the emails, click Archive to move them.


There is no keyboard shortcut to select all messages in your Gmail inbox (although * + a will select all messages on the page), but when you have selected all messages in σελίδα, a line will appear messages above the messages giving you the option to select all emails in your inbox.


Click this link to select all messages in your inbox. The message bar will change to allow you to cancel the selection.



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