Any business can face software or network security breaches. It is common for businesses to become the victims of hackers accessing their data and acquiring protected secrets.
If you want to protect your business from significant threats, you need to know some common workplace concerns that may compromise the security of your software.
Common security issues affecting businesses
Although very large and well-known hacking efforts tend to overwhelm security measures and use specialized software to access protected information, many common business vulnerabilities include employees. Many security vulnerabilities are related to how employees use workplace software.
- The most serious risk facing companies is the one that is most often overlooked: the wrong person can access files because an employee fails to do so log out.
Using them credentials of this employee, an unauthorized person may copy and distribute sensitive documents or change critical settings on the machine or network.
- A known virus distributor is e-mail. Phishing, trojan attacks, and other programs either benefit unfortunate employees who click on dangerous links or aim for loose network security that fails to check attachments carefully.
- After all, your business is as protected as your employees are loyal. In the past, companies have lost control of their secrets and their competitors have acquired proprietary information through corporate espionage. The activities these are illegal and can cause significant financial damage to companies that fall victim.
To better protect your business, educate your staff on security issues. Often, employees do not realize how vulnerable they are to your business until they are properly trained to observe and address these shortcomings.
Problems related to your workplace software
In addition to the security vulnerabilities that employees trigger through inattention or lack of training, inherent software-related problems can endanger your workplace security, including backdoors, malicious programming, and PDF issues.
- Sometimes, hackers compromise the software through backdoors. Typically, these built-in access points are intended for development and testing purposes. Occasionally, these backdoors are not closed, and those who know about them can take advantage of this defect.
- Some viruses make changes to the operating system. These malicious programs create a backdoor to access other viruses. Because the change is made at the operating system level, you may have no choice but to completely reformat the target computer and factory reset to bring it back in control of your business. Such situations can often turn into a hostage situation, where a hacker demands money in return for not damaging a company or its personal data.
- Alternatively, software fails to protect your workplace from threats due to a problem with the code. Even the most diligent software engineers make mistakes and, occasionally, these errors will slip through quality control.
In these cases, the defects can be so integral to the code that there is no way to fully protect your systems. The only defense is to completely replace the old software.
- Hackers will generally target the most frequently used business software suites. These programs are a valuable target because of their large number companies that depend on them. The viruses and malware targeted by these programs are more likely to be effective. The businesses are engaged in a constant battle against hackers as each entity seeks to surpass the other.
- Another major risk that companies need to bear in mind is the risk of unnecessarily installing malicious code. Hackers often use corrupted PDF files that can be opened by your employees. When you use standard software, such as Adobe Acrobat Suite, the malicious code that is embedded in the files PDF has easy access to your larger system and other machines on the network. Alternatives, such as Kofax Power PDF, offer stronger PDF protection for your systems from malicious code.
The best way to protect your workplace and staff from hackers who want to steal your data and harm your company is always to keep your software up to date. You often check for updates and new security developments, and always rely solely on trusted companies producing high quality software at workplace.
Keep your digital information safe in a dangerous environment
While a security breach can occur in any business, there are steps you can take to minimize it risk. Consider the potential vulnerabilities described above as you examine the processes your business has to prevent digital theft and corporate espionage. Be diligent and make sure you and your staff know what common mistakes you should avoid.